HOW TO
• Relates to: MOS XP Master | MOS XP Expert | MOS XP | MOS 2000 Master | MOS 2000 Expert | MOS 2000
Learn how to adapt a single
presentation to multiple audiences.
Suppose you created a 50-slide presentation on a
particular topic, and you were scheduled to present this show at three different
geographic sites. However, not all slides in the presentation apply to every
site, so you must figure out a method for adapting your newly created show to
these three audiences. What should you do? Copy and paste the relevant slides
into three separate PowerPoint presentations? What if the presentation contains
some serious multimedia, and you can't afford the disk space to create separate
presentations? What if you are under major time constraints? Well, one very
viable option is to create three custom shows from your one presentation.
The purpose of this article is to teach you how to create and present custom
shows in Microsoft PowerPoint XP.
A custom show is a named subset
of slides that can be run as its own "presentation within a presentation." One
great benefit of creating custom shows is that you can adapt a single
presentation to multiple audiences without the hassle of having to create
separate presentation files for each audience. Custom shows can also be linked,
which means that you can "daisy chain" two or more custom shows together and
show them as a single presentation. To begin, why don't we start by creating a
custom show.
To create a custom show, switch to
Slide Sorter view and click Slide Show => Custom Shows... to open the
Custom Shows dialog box.
Figure 00
Because we have not yet created any
custom shows, the Custom shows: text box will, by definition, be blank.
Click New... to continue.
Figure 01
In the Define Custom Show
dialog box, name your custom show by typing the show name in the Slide show
name: text box. Next, scroll through the Slides in presentation:
list, select each appropriate slide, and click Add>> to add the
slides to the Slides in custom show: list box. To select multiple
adjacent slides, click the first slide, hold down SHIFT, and then click
the last slide in the series. To select multiple non-adjacent slides, click the
first slide, hold down CTRL, and then click each subsequent slide. You
can reorder your selected slides by using the arrow buttons, which are located
in the right portion of the Define Custom Show dialog box. Click
OK when you are finished selecting the slides that will comprise your
custom show.
Figure 02
You can return to the Define Custom
Show dialog box for any custom show by selecting the appropriate show in the
Custom Shows dialog box and then clicking Edit.... Click
Remove to delete the selected custom show. To create another custom show
using the same slides as an existing custom show, select the custom show and
click Copy. Next, select the copy and then click Edit... to return
to the Define Custom Show dialog box, where you can rename and tweak it.
Click Show to preview any custom show.
Well, those are the basic mechanics of
creating a custom show. How about configuring custom shows? When you get
to a...
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